CIN configuration in SAP SD

CIN configuration in SAP SD

In his video you will see the concept of CIN and step by step Configuration in SAP SD

Also see

How to Create Goods Receipt in SAP: MIGO, MB1C, MB03

How to Create Goods Receipt in SAP: MIGO, MB1C, MB03

To create  goods receipt, you can use MIGO or MB1C transaction.

Mostly people use MIGO as it's designed to have all the options for all of the movement scenarios.

Step 1)

1. Execute the MIGO transaction.
2. Choose A1 – Goods receipt process.
3. Choose R01 – Purchase order.
4. Enter your purchase order number here.
5. Click on execute button.

Step 2)

Our material is transferred to the item overview section.

Choose posting and document date (recommended t stay as today like it's default).

Step 3)

1. You can choose on the header level – Vendor tab to view vendor information.
2. If you click on the line item number, you will see several tabs in the bottom of the screen appear, and you can choose any of those to view some specific information about the item.
3. If you choose Material tab, you will see the general material data.

Step 4)

Check the Quantity information in this tab. You can do goods receipt for less than the initial value if you change it. You will still see the ordered quantity in the bottom of the screen.

Step 5)

The next tab contains information about the destination for the goods.

1. You can see the movement type used for receipt process,
2. destination plant and storage location,
3. as well as stock type upon receipt. We can see that this material is going to be posted to quality inspection (this indicator is set in material master and has been referenced in earlier topics), so it will not be available for use until confirmed to be in satisfying quality.
4. There's also information about goods recipient and unloading point.

If you need to change the storage location, or override the stock posting type, you can do it here..

Step 6)

You can find purchase order related data in this tab.

1. You can change the update type for delivery completed indicator (on the purchase order). It is set to be automatically updated upon posting, but you can change it if your process requires a different approach.

2. After review of all of the tabs, and after you have assured that your data is accurate, you can flag the items as OK. Now you can post the document.

Upon posting, you will see that material document has been generated.

Now you can check the material document by using transaction code MB03.

1. Execute the transaction MB03.
2. Enter material document and document year.
3. Press ENTER.

You can see some basic information about the document and items.

Double click the item.

On item details, you can see some additional item information.

You are done with posting the goods receipt. The process is the same for the production order, as well as for the inbound delivery.

Also See

SAP Tips and Tricks - 3

SAP Tips and Tricks - 3

/n - Takes the user to the root SAP Easy Access menu from anywhere.

/n + [T-code] - Takes the user directly to the desired T-code from anywhere. For example, “/nVA01” will take the user directly to the Create Sales Order screen.

/* + [T-code] - Like ‘/n + [T-code]’, but takes the user directly into the desired T-code with the last values used. For example, “/*XD02” will take the user directly into change mode screen for the last customer you were changing.

/nex - Closes all windows for the current system/client and logs off of SAP.

/o - Alone, it will generate an “Overview of Sessions” screen for the current system. It also allows you to generate a new session.

/o + [T-code] - When used as a prefix to a transaction code, it will open the target transaction in a new window. For example, “/ova01” will open up the Create Sales Order screen in a new window.

Ctrl-Y - Use this key combination on a variety of screens to grab several lines of text or several cells of values in a table. Results can be pasted just about anywhere including Word, Excel, and Outlook. After you hit Ctrl-Y, you will see the mouse pointer turn to a cross-hair. You can then select values from ALV tables, SAPscript reports, etc.

SEARCH_SAP_MENU - This t-code is available on most newer versions of ECC. It will allow you to perform a text search for a specific transaction code or text string and returns all possible menu paths to arrive at related t-codes.

SDMO - This T-code allows the user to search for Transaction Codes using one or two text strings.

PDF! - to download a pdf copy of any print preview.

SU3 - T code to manage your own user id and default settings.

PID - On any field, press F1 and then on help window press F9 (technical information) - you will know the parameter id for the field if there is one.

Debugging - Have a notepad file with below code:

[ FUNCTION ]

Command= /H

Title=Debugger

Type=SystemCommand

While running the transaction, drop this file on transaction screen, the debugging will switch on.

Use ALT+F+W and ALT+F+U in SAP Easy Access Screen to download and upload the user favourites within/across systems.

CTRL+? - to go to the tcode command field on SAP screen.

CTRL+/ - Cursor jumps directly to the OK-Code field.

Also see

SAP eCATT Step by Step

SAP eCATT Step by Step

eCATT (extended Computer Aided Test Tool) is an SAP Testing Tool used to automate & test business scenarios in SAP R/3. Each test that was executed on eCATT will generate a detailed log on test process and results. If the testing is successful without any errors log we can say that the business scenario mapped in SAP is correct. If the test results shows error then the problem can be analyzed using the error log that is generated by the system

You will get to know what eCATT is, how we can use it, how we can load a test data from a file in ECC 6.0 with an example

Transaction Code: SECATT

1) Create Test Script

Click Create or F5 and the following screen will be displayed

Enter Title as required and the Component as BC-TWB-TST-ECA and Click on the Pattern Button on the menu bar

An Insert Statement dialog box appears

Select Group as UI Control, Command as TCD (Record), Transaction code as MM01 and Press Enter. The system generates a default interface as a MM01_1

Click the Enter

System will start Record the function that you are attempting to perform i.e creation of Material Master

Select the material views, organizational elements as required and follow the views of the material master. After creating material master system will be returned to the eCATT and prompt the alert box with message

You will see following screen

Now double-click on the interface. In this example the interface was named MM01_1, 

you will get following screen

By using split screen now you can navigate through various screens you are recorded and replace the fixed values with variables

This is done by opening the Dynpro menu and going through each numbered screen to review your input

From the above screen print you can see the values Industry sector “M “and Material Type “FERT” as in input values i.e. VALIN. You must change it to a value as shown in the next screen

he variable names are MBRSH and MTART for industry sector and Material type respectively. Once you enter the variable name and press ENTER, the following screen will appear

The default parameter will be Local. You can change this to Import and click on the "Yes" button

The screen will now look like the following screen. Note the icon on screen 1 has changed from the Green Square. This icon indicates a variable is present

Now you can change the all the variables in same process

Click on SAVE icon after completing and save as a local object or place in a development class to transport the eCATT

Click on the SAVE icon you can see the message” Test Script: “………..” saved successfully is generated

2) Creating Test Configuration

Before executing eCATT first you need to create a Test Configuration. Use Transaction code SECATT to executing and entering a name for the Test Configuration and clicking on the Create icon. (In this Example I have given same name as Test Script)

Give Test Configuration a Name and Component and then click on the configuration tab to see the following screen

Enter the name of the Test Script you would like to execute

 Download icon or just press ctrl+shift+F11. You will be prompted with a window "save as" dialog box. Accept the default name and directory and click save, here file will be saved in text format (ex: VAR_ECTC_Z_MATERIALMASTER_MM01.TXT)

After click on SAVE system will prompt the following alert box

This appears since we did not create a Test Container. Click on the YES icon and you can see the message at the bottom of the screen "variants successfully downloaded"

Now click on the Variants tab and you should see the following screen

We must now set the default mode for each time the Test Configuration is executed. Since you will always be running the script with an external file choose the External Variants /Path option

Now click on the drop-down on the File and choose the variant file you just created in the previous step. Your screen should look similar to the one shown below:

Now click on the SAVE icon and save as a local object or place into a development class (package) so that it can be transported

The message

appears at the bottom of the screen

Now you are ready to execute your new eCATT Test Script via the Test Configuration. Open your .txt file and convert the file in to excel file (ex: VAR_ECTC_Z_MATERIALMASTER_MM01.xls) enter your variables

Convert the same Excel file to text file to upload during the execution. If you upload it in .xls format, then SAP will not be able to read it

Now go back to SAP and run tcode SECATT and enter your Test Configuration and click Execute. You can see the below screen

You can choose your Error behavior. Change it to "NO termination, Continue with Next Script Command"

Click on the Variants tab and validate the mode and file path are correct

Click on the UI control and specify whether you would like to execute in the foreground or background. The test configuration will normally default to the background. As with the CATT the foreground method of execution is very helpful when trying to troubleshoot errors in the test script

Then click execute and you are done

eCATT display log appears

Also see

SAP MM Purchase Requisition (PR) Release Strategy

SAP MM Purchase Requisition (PR) Release Strategy

Purchase Requisition (PR) Release Strategy – Basic Concept

Purchase Requisition (PR) is an internal purchasing document in SAP ERP. A user creates a PR to notify the
responsible department, usually the purchasing/procurement department, about his requirement of materials and/or external services. In SAP ERP system, the user can track the status of the PR whether it has been processed or not.

PR must contain information about quantity of a material or a service and the required date. It can be created directly (manually, through ME51N T-code) by a person or indirectly by another SAP component (such as material requirement planning/MRP, maintenance order of Plan Maintenance/PM module, production order of Production Planning/PP module).

PR can be processed to be an external purchasing document (such as Purchase Order/PO) or internal purchasing document (such as Stock Transport Order/STO).

In SAP ERP, PR can be processed directly to be PO/STO or must be approved /released before it can be processed to be PO/STO.

If we want that PR must be approved /released before it can be processed to be PO/STO, we must set up a release procedure for that PR.

The first thing to do in setting up a release procedure for a PR is to decide whether we will approve/release that PR for:

· Overall PR
If we release a PR, all items in that PR will be released and then can be processed to be PO/STO. If we don’t release it, none of its item will be released nor can be processed to be PO/STO.
Or,

· Item-wise
We must release item per item of a PR in order to make them ready to be processed to be PO/STO. If we don’t release some of PR items, the other items can be released and processed to be PO/STO.

In an SAP ERP client, all PRs with a particular PR Document Type can use just one of the above options. If we have more than one PR Document Type, we can set some of them use “Overall PR” release procedure and others use “Itemwise” release procedure, depends on our business process needs.

We can set the option in the process “Define Document Type” of Purchase Requisition that can be accessed by “OMEB” T-code or through menu paths of “SPRO” T-code: Materials Management – Purchasing – Purchase Requisition – Define Document Type, as per below image

If we want a PR Document Type uses “Overall PR” release procedure, we must tick the “Overall release of purchase requisitions (OverReqRel)” indicator. If we don’t tick that indicator, it means that PR Document Type will be released with “Item-wise” procedure.

The next thing to do is to determine the PR criteria/parameters that must be approved / released by specific person. For example:

PR of raw material that has value less than USD 50,000.00 can be released by operational manager. PR of that item that has value USD 50,000 or more must be approved by operational manager and operational director. PR for production equipment must be approved by Asset Manager and operational director, whatever its cost.

In SAP ERP there are two release procedures that we can choose:

1. Release Procedure without classification

This procedure can only be used for “item-wise”. It can’t be used for “Overall PR”. The criteria that can be used with this procedure to distinct the PR approval processes are limited to: PR item value, material group, account assignment, and plant. We can’t use this procedure if we want to distinct the PR approval process by other criteria such as Purchasing group, document type, storage location, or something else.

The only reason we should use this procedure is its simplicity. But if we want more flexibility in determining the PR release procedure we should use the other option. In this article we won’t explain the “Release Procedure without classification” in details. We will explain the other option (Release Procedure with classification) in details.

2. Release Procedure with classification

With this procedure, we can choose whether we want to release the PR for “Overall PR” or “item-wise”. And the main reason why we should use this procedure is because we can choose more criteria to distinct the PR approval process. The criteria are not limited to PR item value, material group, account assignment, and plant only.

SAP ERP has provided a communication structure “CEBAN” that we can use to define criteria/parameters to determine the PR approval process. Each field in “CEBAN” can be used as criteria/parameter. These parameters must be defined in SAP ERP as a “Characteristic”. Some “characteristics”, that are used as parameters to determine a release condition for a release strategy, are grouped to a “Classification”.

Step by step guide to configure SAP PR Release Strategy

Case study scenario

A company has four plants (A000, B000, C000, and D000). Each plant has a stock controller and plant manager. Each plant produces specific sub-assembly and products, and they can be transferred from one plant to another. A000 also acts as the Head Office where Asset Manager and Operational Director perform their tasks.

All PRs created need to be released/approved by specific person according to the following conditions:

1. Because they usually create a Stock transfer request/STR (PR with item category “U: Stock Transfer”)    

    that contains a lot of items, they decide that STR needs to be approved by its supplying-plant stock-    

    controller with “overall PR” procedure (header level).

   To make this procedure runs well, the company has an internal policy that an STR can contain only items 

   with same supplying plant. If someone needs STR from two supplying plant, he/she must create two  

   different PR. They also have created a PR document type that specific for STR. That document type only  

   allows “U: Stock Transfer” item category.

2. PR for external procurement (PR with item category other than “U: Stock Transfer”) needs to be   

   approved with “item-wise” procedure (item level). They created another PR document type that does not  

   allow “U” item category. The release strategy of the PR depends on the account assignment and the total 

   item value.

o Item with “standard (inventory)” account assignment that has total value less than USD 10,000 needs to

   be approved by its stock controller.

o Item with “standard (inventory)” account assignment that has total value USD 10,000 or more needs to be

   approved by its stock controller and plant manager.

o Item with “Asset” account assignment needs to be approved by Asset Manager whatever its total value

   and wherever it’s requested.

o Item with “Cost Center” account assignment that has total value less than USD 5,000 needs to be

   approved by plant manager.

o Item with “Cost Center” account assignment that has total value USD 5,000 or more needs to be 

   approved by plant manager and operation director.

Based on the above scenario we are asked to configure the PR release procedure.

PR Release Strategies Matrix

From the above scenario we know that we have to use both “Overall PR” and “item-wise” procedures. We also know the criteria/parameters that determine the release strategy (who has the authorization to release/approve PR). To make it easier to understand, we can make a release strategy matrix like the following tables:

Each row in the above “Release Strategies” tables is a release condition, which if a PR meets its criteria then that PR will be assigned its associated release strategy. For instance, if a PR meets criteria at the first row of “Release Strategies” table for “item-wise” release procedure, then that PR needs to be approved by Stock Controller A.

The one thing that must be carefully considered in PR release procedure configuration is to ensure that all possibilities of PR parameter’s value combinations (all release conditions) have been anticipated by PR release strategies. Once we determine the release conditions, if there are PRs which don’t meet any conditions, then that PRs will be considered that they don’t need any approval/release processes. So, they will be available to be processed to the next step (to become a PO or STO).

If we don’t want that happen (if we want all PRs needs to be approved), we have to ensure that each PR created must meet one of the release conditions. In our scenario, we can ensure that, for example, by creating a PR document type for STR that only allows “U: Stock Transfer” item category; and another PR document type that does not allowed “U” item category and only allows “Standard”, “A: Asset”, and “K: Cost center” account assignment to each item category.

Prerequisites


Because we use both “Overall PR” and “item-wise” release procedure, we must distinct the document type of PR for each of them. So, we must create a PR document type for “Overall PR” release procedure, such as ZST, and another PR document type for “item-wise” release procedure, such as ZNB. We can create PR document type by copying from SAP standard PR document type (NB) with “OMEB” T-code or through menu from “SPRO” T-code: Material management – Purchasing – Purchase Requisition – Define Document Type. We must tick the “Overall release of purchase requisitions” indicator for ZST document type.

SAP PR Release Strategy configuration


Edit characteristics

Characteristics are criteria/parameters that determine the release condition of release strategies of PR. If a release condition is satisfied, the associated release strategy is assigned to the PR.
We can create characteristics from fields that have been provided by SAP in “CEBAN” communication structure that has been explained in the chapter 1.
From the matrix that has been created before at the 2.2 section, we know that characteristics that qualified for our needs are:
   · Item category (for Overall PR release)
   · Supplying plant (for Overall PR release)
   · Account Assignment (for Item-wise release)
   · Total item value (for Item-wise release)
   · Plant (for Item-wise release)
The corresponding fields of CEBAN are:
   · PSTYP: Item category in purchasing document
   · RESWK: Supplying (issuing) plant in case of stock transport order
   · KNTTP: Account assignment category
   · GSWRT: Total value of item
   · WERKS: Plant
We can create characteristics: ZCEBAN_ PSTYP, ZCEBAN_ RESWK, ZCEBAN_ KNTTP , CEBAN_ GSWRT , ZCEBAN_ WERKS (or anything else name you like).

The following SAP screenshots show step by step how to create a characteristic:
· Through “CT04” T-code or menu from “SPRO” T-code: Material Management – Purchasing – Purchase
Requisition – Release Procedure – Procedure with Classification – Edit Characteristics

Input this field:
- Characteristic
Characteristic name: Name that uniquely identifies a characteristic.
We make these 5 characteristics one by one: ZCEBAN_ PSTYP, ZCEBAN_ RESWK, ZCEBAN_ KNTTP , ZCEBAN_ GSWRT , ZCEBAN_ WERKS.

· Push the “create” button as pointed by red arrow on the above image.

· Go to “addnl data” tab

Input these fields:
  - Table name: “CEBAN”
  - Field name: the corresponding field in “CEBAN” communication structure of the characteristic that we want to create.

  · Go to “Basic data” tab.

Description and data type are copied from “CEBAN” communication structure.
Input these fields:
    o Value assignment indicator: “Multiple values” if we want more than one value can be assigned to a       
       characteristic in one release strategy (that will be explained later), or “single-value” if we want only one
       value can be assigned to this characteristic in one release strategy.

      From the release strategy tables of the release strategy matrix we’ve defined before (in 2.2 section), it
      seems that only “plant” column (parameter/characteristic) which have more than one values in a row (in a
      release strategy scenario). It’s on the last row of the tables, the release strategy scenario of PR item  
      with “Asset” account assignment from all plants (A000, B000, C000, D000) which needs to be  
      approved by Asset Manager.

      So, we must choose “Multiple values” for ZCEBAN_WERKS (plant) characteristic, because we must
      assign all the plants as the values of the characteristic to that release strategy scenario. For other
      characteristics, we can choose “Single-value” because we only assign one value to the characteristic in
      one release strategy scenario.

   o Interval vals allowed: This indicator defines whether we can enter an interval as a value for a numeric
      characteristic. For “total value of item/ZCEBAN_GSWRT” characteristic we should tick this indicator.
      For other four characteristics we don’t need this indicator as their data types are not number/currency.

· Go to “Values” tab.

Input the values of the characteristic we make. We have determined these values in PR Release Strategies Matrix, but for some fields (such as PSTYP), we must map them to the values that store by SAP and its table.
ZCEBAN_ PSTYP values: 0 (for standard item cat.); 7 (for U: Stock Transfer item cat.)
ZCEBAN_ RESWK values: A000; B000; C000; D000
ZCEBAN_ KNTTP values: A (Asset); K (Cost Center); blank (Standard)
ZCEBAN_ GSWRT values: >=0; <5000; >=5000; <10000; >=10000
ZCEBAN_ WERKS values: A000; B000; C000; D000

· Go to “addnl data” tab

Make sure that “Not ready for input” indicator is not selected.
Click the “Save” button, and make other characteristics.